El Dorado County Office of Education - CDE - Special Education Monitoring

CDE - Special Education Monitoring

The SELPA supports LEAs in enhancing outcomes for students with disabilities, in addition to monitoring compliance through activities associated with the State Performance Plan. They support LEAs in analyzing data, identifying areas of need, and creating improvement plans aligned with CDE's Special Education Monitoring mechanisms.

The State Performance Plan and Annual Performance Report

The State Performance Plan

The Individuals with Disabilities Education Act (IDEA) requires that the Office of Special Education Programs (OSEP) monitor each state’s implementation of the IDEA. As such, each state must develop a 6-year long plan that evaluates efforts to meet the requirements of IDEA. This plan is referred to as the State Performance Plan (SPP). The plan includes 17-indicators of compliance and student performance. States must set measurable targets for these indicators (referred to as SPPI).

More information on the SPP and its indicators can be found here: https://www.cde.ca.gov/sp/se/qa/index.asp

The Annual Performance Report

States must report their progress on the SPPIs to OSEP annually through an Annual Performance Report (APR). The CDE also reports local performance on the SPPIs through APRs for each Local Education Agency (LEA).

More information on the APR can be found here: https://www.cde.ca.gov/sp/se/ds/leadatarpts.asp

Resources

The System Improvement Leads’ SPPI Web modules: https://systemimprovement.org/videos/continuous-improvement
The System Improvement Leads’ SPPI Guide (2019-20): https://systemimprovement.org/uploads/resources/19-20%20sppi-guide-v3.5-final%20(1).pdf
The System Improvement Leads’ SPPI Notable Changes document (2020-26): https://systemimprovement.org/uploads/resources/Notable%20Changes%20to%20California's%20State%20Performance%20Plan%20V1.1%2010.12.22.pdf
The System Improvement Leads’ SPPI Mini-Modules: https://systemimprovement.org/videos/data-literacy

CDE’s Tiered Monitoring System

Overview

CDE utilizes a Tiered Monitoring System to support LEAs that are not meeting targets on the State Performance Plan Indicators (SPPI). This system is referred to as the Compliance and Improvement Monitoring (CIM) process. Monitoring begins at the Universal Tier, in which all LEAs have access to resources and assistance through the Statewide System of Support and the CA Special Education Technical Assistance Network. Beyond that, LEAs may enter into either Targeted or Intensive Monitoring depending on a number of factors including timeline compliance, disproportionality, and other performance factors such as graduation rate, chronic absenteeism, etc.

More information on CDE’s Tiered Monitoring System can be found here: https://www.cde.ca.gov/sp/se/qa/cimprocess.asp

Resources

CDE’s Statewide System of Support webpage: https://www.cde.ca.gov/sp/sw/t1/csss.asp
CDE’s Targeted Monitoring Padlet: https://padlet.com/targetedmonitoring/resources-for-targeted-monitoring-vn8yo2pwlbjfyeyd
CDE’s Intensive Monitoring Padlet: https://padlet.com/CDEIntensive/2023-intensive-cim-83xnit3i7355xege
The California Special Education Technical Assistance Network: https://caltan.info/
Charter SELPA Annotated Annual Determination Letter and Data Sheet: Charter SELPA Annotated Annual Determination Letter and Data Sheet
Special Education Monitoring Structure Summary and Updates as of 3.28.23: https://www.youtube.com/watch?v=lTcKl693MAo
Grid of upcoming CDE webinars, by Tier and Sub-Tier: https://docs.google.com/document/d/1afMb1sj8ktaqFZdYCCtVTfjO5dGWri8obpN51YnSDxg/edit?usp=sharing
Local Data Sources by Indicator for CIM: https://charterselpa.org/wp-content/uploads/2023/04/Local-Data-Sources-by-Indicator-for-CIM.pdf
DISPRO ONLY Policy and Procedure Crosswalk

CDE’s Cyclical Monitoring for Small LEAs

Overview

To ensure equitable participation in Special Education Monitoring, the Cyclical Monitoring Process for Small LEAs is specifically designed for districts and charter schools that have 100 or fewer students with disabilities on census day. Unlike larger LEAs, Small LEAs will not be selected for monitoring based on State Performance Plan Indicators. Instead, they will be monitored on a cyclical basis every three years. Monitoring activities currently include 3 comprehensive reviews including:

Policy and Procedure Review
Educational Benefit Review
Student Record Review

More information on CDE’s Cyclical Monitoring for Small LEAs can be found here: https://www.cde.ca.gov/sp/se/qa/cyclicalmonitoring.asp

Resources

EDCOE SELPA Smalls LEA Monitoring Resources Padlet: https://padlet.com/lnavarrette2/edcoe-selpa-smalls-monitoring-resources-l2stv4h9whb8hpjo

CDE’s Implementation Monitoring

Overview

Per their federal monitoring obligations, CDE must collect information on the implementation of student IEPs. Therefore, CDE is rolling out a new monitoring process in the Spring of 2023, geared at gathering information around the provision of prescribed services to students with IEPs. This will require LEAs to calculate and report to CDE the ratio of services prescribed, versus provided, during a designated lookback period.

Resources

Implementation Monitoring Spreadsheet for the calculation of service provision: https://docs.google.com/spreadsheets/d/1B4cX8cFEbbYVMmcdQzlK27pF70U5aJC_JpHfkG9KwPE/edit?usp=sharing
CDE's Implementation Monitoring FAQ: CDE's Implementation Monitoring FAQ
CDE’s Implementation Monitoring Technical Assistance Guide

Disproportionality

Overview

Disproportionality is a term used in special education to describe a situation where there are significant disparities in the identification, placement, or discipline of students with disabilities in comparison to their non-disabled peers, within a particular LEA. The Individuals with Disabilities Education Act (IDEA) requires states to identify significant disproportionality in its LEAs and take action to address it. In California, this work is supported by the State Performance Plan Technical Assistance Project (SPP-TAP), through a 4-phase process, by applying a cultural lens to local policy and practice.

More information on disproportionality and significant disproportionality can be found here: https://www.cde.ca.gov/sp/se/qa/disproportionality.asp

Resources

State Performance Plan Technical Assistance Project (SPP-TAP): https://spptap.org/
SPP-TAP Padlet for LEAs identified in 2022: 2022 CCEIS Padlet
SPP-TAP Padlet for LEAs identified in 2021: 2021 CCEIS Padlet
SPP-TAP Padlet for LEAs identified in 2020: 2020 CCEIS Padlet

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